A Few Things to Know Before You Go
All curriculum and training materials will be housed in your AVID eLearning course, so it is important that you bring your fully charged device to your Community of Practice each day. We will provide face-to-face instructions, and you will have the opportunity to engage with fellow participants. There will also be digital content and engagement. Wi-Fi will be provided on-site to all participants throughout the event, and there will be power stations in the Community of Practice rooms.
This year, we are offering an optional AVID 101 pre-session during two time slots on Tuesday, July 11: 2:00–3:25 pm and 3:35–5:00 pm.
Additional information on the AVID 101 pre-session can be found here.
Community of Practice and Site Team Locations
Communities of Practice and Site Team meetings are held at the locations listed below. Your specific Community of Practice and Site Team locations will be listed on your name badge. You will receive Summer Institute supplies during your first Community of Practice session.
- Henry B. González Convention Center
- Grand Hyatt San Antonio
AVID has negotiated group rates for participants at the hotels provided through the button below. Participants who stay at the contracted hotels will receive complimentary Wi-Fi in their rooms. It is the participant’s responsibility to make, change, or cancel hotel and airfare reservations. Hotel and airfare reservations do not guarantee registration for an event.
Hotel Room Reservations
You can reserve your room(s) by clicking on the button below.
When you reserve hotel rooms, you will be required to create an account for the individual or group hotel reservations. The password that you create for your account will be required to confirm, change, update, or cancel any room reservations. Refer to your confirmation email for important deadline dates that may financially impact you. A credit card will be required to hold your room reservation(s).
If you have questions about your hotel room reservations for the San Antonio Summer Institute, contact Customer Service, Monday through Friday, between the hours of 9:00 am and 5:00 pm ET.
For group reservation sizes of 1–14, contact Customer Service at 864-342-6364 or email [email protected]. For group reservations of 15 or more, contact Customer Service at 864-658-5182 or email [email protected].
Hotel Room Rates
Hotel room rates start at $205 per night. The specified room rate is based on single occupancy before taxes and fees. Additional occupants may incur additional fees. See detailed information about room rates on the housing site.
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AVID + Southwest® Partnership Advantage
Travelers who book their business travel for Summer Institutes by booking on SWABIZ will earn 2X the Rapid Rewards bonus points per qualifying flight and will be entered into a raffle to win a free round-trip ticket!
Save money when booking travel through the AVID preferred partnership with Southwest Airlines! SWABIZ benefits include:
- Chance to win a free round-trip ticket to any Southwest destination
- DOUBLE earning bonus of Rapid Rewards points
- Discounted fares
- Modify your reservations on Southwest mobile app and Southwest.com®
- Points never expire
- Go to https://www.swabiz.com
- Enter Company ID number: 99001593
- Select “Login with my Rapid Rewards® account”
- Enter your personal Rapid Rewards account number and password
Don’t have a Rapid Rewards account? Enroll here.
Name Badge Information
Your name badge is required for all Summer Institute activities. There are two ways to get your name badge: print at home or print on-site.
Print at Home
You can check in and print your name badge at home three days before the Summer Institute begins to bypass check-in lines and go directly to breakfast at your Community of Practice location. As a reminder, your Community of Practice and Site Team meeting room locations are listed on your name badge. You do not have to print your name badge on-site if you print it at home. AVID Center will email you printing instructions closer to the event date.
If you do not print your name badge at home, you must print your badge on-site during check-in times for the locations listed below.
On-Site Badge Printing Dates, Times, and Locations
Tuesday, July 11, 1:00–5:00 pm
Henry B. González Convention Center
Grand Hyatt San Antonio
Wednesday, July 12, 6:30–8:00 am
Henry B. González Convention Center
Grand Hyatt San Antonio
Join Us at General Session!
Thursday, July 13, 4:00–5:00 pm
Henry B. González Convention Center, Hall 1
Celebrate with us and hear amazing AVID student and educator speakers!
A grab-and-go breakfast will be provided near your Community of Practice location on the first day of Summer Institute. As a reminder, refer to your name badge for the Community of Practice location. We also provide morning coffee breaks each day and an afternoon break on Day 2.
Our professional learning opportunities are engaging and rigorous, and therefore, are best suited for distraction-free spaces.
Each professional learning experience is designed for individual engagement. Only one participant per registration may attend.
We love children; however, participants may not bring children or guests to AVID Professional Learning, General Session, or Site Team meetings. Only invited AVID students and invited AVID guests may participate.
In order to receive your Digital Badge, you must complete the following:
- Submit all daily feedback forms, the participant reflection, and the exit survey before the end of the last training day.
- Attend all sessions and engage in the course activities. 100% attendance is required.
- Contribute to your Community of Practice by being an active participant in all sessions.
- Synchronous virtual sessions are recorded to support participant learning.
Health and Safety
AVID is committed to the health and safety of our participants and employees. To facilitate this effort, AVID is collaborating with the site host, vendors, and other partners to ensure that appropriate safety protocols consistent with applicable local laws and guidance are in place.