Waitlist Questions

How can I get on the waitlist?

The process for adding someone to the waitlist is very similar to the process of registering a participant for Summer Institute. Instructions can be found in this guide; we strive to make the waitlist process easily accessible and similar to the process of registering attendees for Summer Institute and other AVID events.

I am registered on the waitlist for a closed Summer Institute. What happens now?

Once you are placed on the waitlist, you will hear back from AVID Center within 10 business days. Any decisions will be communicated by email to both the person who is on the waitlist and the person who placed them on the waitlist, so it is imperative that your MyAVID account has an up-to-date email that you can access all year.

Why does it take 10 business days to find out if a participant has been approved from the waitlist and is registered?

Our goal is to notify participants sooner than 10 business days; however, sometimes it takes us time to reevaluate the space capacities at our venues.

In order to accommodate the waitlist, we have to review all our space to see where seats can be added or reassigned.

We also need some time for the waitlist to come together so that we can evaluate which Communities of Practice need more space and see if it is feasible to adjust our staffing and spacing in order to accommodate the demand.

Where is the waitlist timeline published?

Because the waitlist changes constantly as people are added, there isn’t one timeline that we can publish.

You can view a list of waitlist requests for your site(s) under the Waitlist Registrations Search Type in the Event Registration: Registration Status Tool, which can be found by going to the Event Registration tab in the blue bar in MyAVID and then clicking on the magnifying glass icon.

This will give you a list, and if you click on peoples’ names, you can see exactly when they were placed on the waitlist.

If I add attendees to a closed Summer Institute, will the fact that I have an existing team already registered impact the decision?

There are quite a few different factors that impact the decision of accepting people from the waitlist.

When we close an Institute, it is sometimes due to capacity, which means that we physically have no more space in the rooms to support the quality of professional learning that AVID’s partners are accustomed to.

We do understand that sometimes teams need to add one more person in order to support their implementation plan/goals, and we will do our best to accommodate the people with teams already registered, but we cannot make any guarantees.

What do I do if I have a person who is registered for a Summer Institute but wants to switch over to a Community of Practice that is closed?

Unfortunately, a person who is already registered for an Institute cannot be waitlisted for a closed Community of Practice. If you would like to switch a registrant over to a Community of Practice that is closed, please fill out the Registration Help Form, and we will do our best to get your registrant into the Community of Practice that they have requested.