On-Site Questions

Other/On-Site

When should I arrive on the first day?

Arrive the day before the Institute begins. You may pick up your name badge between 2:00 pm and 5:00 pm at the Summer Institute check-in locations listed on your city’s Summer Institute page. On the opening day of Summer Institute, check-in begins at 6:30 am.

When do I need to wear my name badge?

Name badges will be required for admission to all sessions.

Is childcare available?

No, AVID does not provide or arrange for childcare.

Can I bring a child into my Community of Practice room?

AVID strictly enforces the Professional Development Policy: Participants may not bring babies or children into face-to-face Communities of Practice, General Session, or Site Team meetings as part of the professional learning experience. AVID loves children, but they should not be present at any portion of face-to-face trainings.

What accommodations are provided for participants with disabilities?

AVID Center is committed to making our events accessible. In compliance with the Americans with Disabilities Act, AVID Center will honor requests for reasonable accommodations made by individuals with disabilities. Complete this form at least 2 weeks prior to attending your first session. It’s important that we have this information before the SI, so we can better assist you when you arrive.

Are there evening activities scheduled?

AVID Center does not schedule evening activities, but our host cities always have much to see and do. We will provide links here when they become available.

Is transportation provided between my hotel and the Institute?

In Dallas and Tampa, participants staying at the AVID-contracted hotels listed on our website may use the AVID shuttle buses to reach strand and Site Team locations.

If you have special transportation needs, please complete the ADA Accessibility Request Form.

What is the weekly schedule?

View the Summer Institute Daily Schedule at a Glance.

Changing Community of Practice Sections

My colleague and I are in the same Community of Practice but different rooms. Can I move sections so that we can be together?

While AVID understands the desire to attend Communities of Practice with colleagues, there are several reasons we do not move participants between sections of the same Community of Practice.

  • Attending different Community of Practice sections provides the opportunity to share a variety of experiences and perspectives with your Site Team.
  • Community of Practice sections are automatically assigned based on space availability, which can be limited by a variety of factors.
  • Materials and books are distributed to each room based on the Community of Practice size prior to the first day of Summer Institute.