Registration for AVID Summer Institutes is now open. Seating is limited, so we recommend that you register for Summer Institute early to secure a spot in your desired Community of Practice (CoP).
All curriculum and training materials will be housed in your AVID eLearning account, so it is important that you bring your laptop to your Community of Practice each day. We will provide face-to-face instructions and you will have the opportunity to engage with fellow participants. You will receive a physical copy of your curriculum to take with you, but since many of the activities will involve accessing your curriculum online during your Community of Practice, it is important that you come prepared to participate with a laptop. Wi-Fi will be provided onsite to all participants throughout the event.
Community of Practice and Site Team Locations
Communities of Practice and Site Team meetings are held at the locations listed below. Your specific Community of Practice and Site Team locations will be listed on your name badge. You will receive Summer Institute supplies during your first Community of Practice session.
- Henry B. Gonzalez Convention Center
- Grand Hyatt San Antonio
AVID has negotiated group rates for participants at the hotels provided through the button below. Participants who stay at the contracted hotels will receive complimentary Wi-Fi in their rooms. It is the participant’s responsibility to make, change, or cancel hotel and airfare reservations. Hotel and airfare reservations do not guarantee registration for an event.
Hotel Room Reservations
You can reserve your room(s) by clicking on the button below.
When you reserve hotel rooms, you will be required to create an account for the individual or group hotel reservations. The password that you create for your account will be required to confirm, change, update, or cancel any room reservations. Refer to your confirmation email for important deadline dates that may financially impact you. A credit card will be required to hold your room reservation(s).
If you have questions about your hotel room reservations for the San Antonio Summer Institute, call Customer Service at 864-342-6364, Monday through Friday between the hours of 9:00 am and 5:00 pm ET.
Hotel Room Rates
Hotel room rates start at $199 per night. The specified room rate is based on single occupancy before taxes and fees. Additional occupants may incur additional fees. See detailed information about room rates on the housing site.
AVID + Southwest® Partnership Advantage
Travelers who book their business travel with Southwest between March 1, 2022 – July 31, 2022 will be eligible to enter into a raffle to win a free roundtrip ticket.
Save money when booking travel through the AVID preferred partnership with Southwest Airlines! SWABIZ benefits include:
- Chance to win a free roundtrip ticket to any Southwest destination
- 25% earning bonus of Rapid Rewards points
- Discounted fares
- Modify your reservations on Southwest mobile app and Southwest.com®
- Points never expire
- Go to https://www.swabiz.com
- Enter Company ID number: 99001593
- Select Login with my Rapid Rewards® number
- Enter your personal Rapid Rewards account number and password
Don’t have a Rapid Rewards account? Enroll here.
Name Badge Information
Your name badge is required for all Summer Institute activities. There are two ways to get your name badge: print at home or print on-site.
- Print at Home
You can check in and print your name badge at home three days before the Summer Institute begins to bypass check-in lines and go directly to breakfast at your Community of Practice location. As a reminder, your Community of Practice and Site Team meeting room locations are listed on your name badge. You do not have to print your name badge on-site if you print it at home. AVID Center will email you printing instructions closer to the event date.
- Print On-Site
If you do not print your name badge at home, you must print your badge on-site during check-in times for the locations listed below.
Check-In Dates, Times, and Locations
- Tuesday, July 5 from 1:00–5:00 pm
Henry B. Gonzalez Convention Center
- Wednesday, July 6 from 6:30–8:00 am
Henry B. Gonzalez Convention Center
A grab-and-go breakfast will be provided near your Community of Practice location on the first day of Summer Institute. As a reminder, refer to your name badge for the Community of Practice location. We also provide morning coffee breaks each day and an afternoon break on Day 2.
Health and Safety
AVID is committed to the health and safety of our participants and employees. To facilitate this effort, AVID is collaborating with the site host, vendors, and other partners to ensure that appropriate safety protocols consistent with applicable local laws and guidance are in place.