Contract Definitions | AVID Products and Services

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CONTRACT DEFINITIONS

Definitions may change from time to time at AVID Center’s sole discretion without prior notice to Client.

AVID Center Products and Services Quote/Order
General Terms and Conditions Definitions

The following terms used in the General Terms and Conditions attached to an AVID Center Products and Services Quote/Order shall have the meanings ascribed to such terms set forth below:

Agreement” shall mean, collectively, the AVID Center Products and Services Quote/Order or, if applicable, a Subsequent Quote/Order, and the General Terms and Conditions attached to the AVID Center Products and Services Quote/Order, as amended by any written amendment of an AVID Center Products and Services Quote/Order or Subsequent Quote Order signed by AVID Center and Client.

AVID Center Products and Services Quote/Order” shall mean the initial Quote/Order for AVID Products and Services provided by AVID Center and signed by Client.

AVID Materials” shall mean any materials, in any medium, printed or electronic, provided by AVID Center relating to the AVID Products and Services.

AVID Members” or “AVID Member Sites” shall mean those school sites listed on the Quote/Order or Subsequent Quote/Order as implementing one or more AVID programs—Secondary, Elementary, or Combination (Elementary/Secondary).

AVID Methodologies” shall mean AVID Center’s proprietary methodologies that are embodied within, and provided by AVID Center to users of, the AVID Products and Services.

AVID Products and Services” shall mean the products and services specified in the Quote/Order or a Subsequent Quote/Order, as described on the area of AVID Center’s website located at https://www.avid.org/Page/3290, or another location on AVID Center’s website designated by AVID Center. Descriptions and requirements of such products and services may change from time to time at AVID Center’s sole discretion without prior notice to Client and any such change shall be incorporated herein by this reference.

AVID Trademarks” shall mean AVID Center’s trademarked intellectual property. These trademarks include without limitation AVID®, AVID Press®, AVID Excel®, AVID ElevateXP®, AVID Discover®, AVID Weekly®, WICOR®, The College Path®, The Student Success Path®, AVID Roster®, Adopt, Adapt, Accelerate, Advocate®, Tutorology®, The 4 A’s®, The Write Path®, AVID Path to Schoolwide®, AVID STEM Connections®, and AVID Is College Readiness®.

Client Site” or “Client” shall mean each Client facility identified in the Quote/Order or a Subsequent Quote/Order where the AVID Products and Services will be implemented.

Proprietary Information” shall mean confidential or proprietary information pertaining to AVID Center’s business, products, or services, including without limitation AVID Methodologies, techniques, processes, designs, and research, and the pricing terms of this Agreement.

Subsequent Quote/Order” shall mean an order signed by AVID Center and Client to renew a subscription of the AVID Products and Services or any amendment to a Quote/Order.

Site Data” shall mean data collected from a Client Site pertaining to student demographics, course enrollment, site characteristics, and related outcomes.

Student Data” shall mean individual student academic data.

AVID PRODUCTS AND SERVICES

Descriptions and requirements may change from time to time at AVID Center’s sole discretion without prior notice to Client.

AVID Secondary

AVID Secondary is for students in grades 6–12. It equips teachers and schools with what they need to help students succeed on a path to college and career success. AVID has the ability to impact students in the AVID Elective class and all students throughout the campus. AVID impacts the entire school by providing classroom activities, teaching practices, and academic behaviors that can be incorporated into any classroom to improve engagement and success for all students. Teachers can take what they have learned at AVID training back to any classroom to help all students, not just those in the AVID Elective, to become more college- and career-ready. Through the AVID Elective course, students receive the additional academic, social, and emotional support that will help them succeed in their school’s most rigorous courses. The infrastructure of AVID success is developed at the school site level. While AVID Center staff provide technical support, ongoing professional learning, and consultative/collaborative assistance, the external staff (AVID Center employees) are supplemental to AVID success in the district and in the schools.

AVID Secondary Membership/Curriculum

“AVID Members” or “AVID Member Sites” are those school sites listed on the Quote/Order or Subsequent Quote/Order as implementing one or more AVID programs—Secondary or Combination (Elementary/Secondary). Annual membership runs concurrently with the Term of the AVID Center General Terms and Conditions.

    1. AVID College and Career Readiness Framework and Materials: Client is entitled to implement the applicable AVID program(s) only at the AVID Member Sites listed on the Quote/Order or Subsequent Quote/Order and to use the licensed AVID Trademarks, libraries, and student materials for the AVID Member Sites’ AVID College and Career Readiness System pursuant to provisions of the AVID Center General Terms and Conditions and as described herein.
    2. AVID Center Support for Secondary: AVID Center agrees to provide support to Client for its Secondary AVID Member Sites through the District Director and in conjunction with AVID Center’s national and/or regional offices. Membership for Client and AVID Member Sites implementing the Secondary program includes benefits and support from AVID Center’s national and/or regional offices, as well as enables access to AVID Center’s portfolio of additional paid products and services. This includes, but is not limited to:
      • Access to training for the AVID Site Team(s) and AVID Elective teacher(s) through AVID Summer Institute (“SI”) or AVID Ignite™*;
      • Access to training for the District Director through AVID District Leadership (ADL) training, regional/state meetings, and Summer Institute or AVID Ignite*;
      • Access to other quality continuing professional learning trainings or services, such as AVID Path to Schoolwide and AVID ElevateXP trainings, AVID Weekly, and others;
      • Access to the resources available through the password-protected MyAVID portal website;
      • Coordination with Client’s District Director to collect, report, and analyze data from Client and AVID Member Sites;
      • Review of the quality of implementation through the certification processes;
      • Access to ongoing AVID College and Career Readiness System development through various regional workshops and online offerings;
      • Permission to use the AVID Trademarks as described in the AVID Center General Terms and Conditions; and
      • Assistance in disseminating information about AVID to Client’s potential new AVID middle school and high school sites.
    3. AVID Reports: AVID Center agrees to provide Client with access to reports on AVID data collected by Client.
    4. Access to AVID Summer Institute/AVID Ignite*: AVID Center agrees to provide Client and its listed AVID Member Sites access to AVID Summer Institute and/or AVID Ignite*. Client and its listed AVID Member Sites may attend Communities of Practice at AVID Summer Institute or AVID Ignite*, including the implementation-level Communities of Practice appropriate for their level of implementation (i.e., Secondary). Planning districts and sites are restricted from attending any of the implementation-level Communities of Practice offered but can attend all other Communities of Practice offered for their program level.
    5. Licensing Benefits: Membership includes a license to use the AVID Trademarks to promote the AVID Member Sites’ implementation of the AVID College and Career Readiness Framework, to use and implement the AVID Methodologies, and to copy the student activity sheets from the AVID Materials for educational purposes relating to AVID, all pursuant to the provisions of the AVID Center General Terms and Conditions and as described herein. Licensing runs concurrently with the Term of the Quote/Order or Subsequent Quote/Order.
    6. Annual Membership/License Fee: Client agrees to pay AVID Center an annual membership/license fee based on the total number of AVID Member Sites in Client’s AVID program according to the pricing schedule set forth on the Quote/Order or Subsequent Quote/Order.
    7. AVID Secondary Methodology: Client agrees to implement AVID according to AVID guidelines and teaching methodologies (collectively “AVID Methodologies”) set forth in the AVID publications, guidebooks, and materials (collectively “AVID Materials”) or otherwise established by AVID Center, as the same may be modified and/or updated by AVID Center from time to time at AVID Center’s discretion. Client will implement the AVID Methodologies in the AVID Elective class and in academic subject-area classes. Client will not materially deviate from the AVID Methodologies without the prior written consent of the Chief Executive Officer of AVID Center. Client is responsible for each of its AVID Member Site’s compliance with the AVID Center General Terms and Conditions and the additional terms described herein.
    8. AVID Secondary Student Selection: Client agrees to select students for AVID in accordance with the selection criteria established in the AVID Methodologies. AVID Methodologies may be modified and/or updated by AVID Center from time to time at AVID Center’s sole discretion. Any modifications or updates will be made available to Client and its AVID Member Sites via the MyAVID portal.
    9. AVID Secondary Staff Training: Client agrees to provide, at its expense, ongoing training for Site Coordinators and AVID Site Teams at AVID Member Sites.
    10. Core Site Teams at AVID Summer Institute/AVID Ignite*: AVID Center is committed to assisting Client with a successful implementation. In the initial year of implementation, Client agrees to enroll a minimum of eight (8) participants into AVID Summer Institute for each newly implementing Secondary site unless AVID Center agrees to a lesser number on the Quote/Order or Subsequent Quote/Order. The AVID District Director attends at no additional cost and shall not be included in the minimum number of participants required per Site Team. AVID Center recommends sending a Site Team that includes the principal, counselor, AVID Elective teacher, AVID Site Coordinator, and core subject-area teachers. AVID Center recommends that AVID Member Sites implementing the second year of the Secondary program send or enroll teams of at least five (5) members and encourages AVID Member Sites to continue to register for Summer Institute or AVID Ignite* in subsequent years to maintain and enhance the quality of AVID at their sites. If AVID Ignite* is taken instead of AVID Summer Institute, prices will be adjusted accordingly upon completion of the training event. Client will be invoiced for the greater of the number of participants from a site registered for the event or committed to on the Quote/Order or Subsequent Quote/Order. Client understands that travel, lodging, per diem costs, and any other costs are not included in the price of the registration.
    11. Professional Learning: Client agrees to conduct AVID professional learning for its AVID Member Sites based on AVID Center’s national model of providing Site Coordinator workshops and Site Team conferences. The agenda for professional learning sessions will be based on school needs, on AVID Center’s national model for coordinator workshops, on topics and agendas provided in training materials, and on the content areas related to educational reform initiatives in public schools in Client’s state.
    12. AVID Curriculum Library: The AVID teachers and students benefit from the classroom strategies and activities provided in the AVID Curriculum Library. The AVID Secondary Curriculum Library consists of a set of AVID publications and materials. To ensure proper implementation of AVID Secondary, Client agrees to purchase at least one (1) complete AVID Curriculum Library for each AVID Member Site newly implementing AVID Secondary, as listed on the Quote/Order or Subsequent Quote/Order. AVID Curriculum Library prices are set forth on the Quote/Order or Subsequent Quote/Order, if ordered. Client shall be entitled to use an AVID Secondary library only at the AVID Member Sites for which the materials were originally purchased. AVID libraries are not transferable. Client and its individual AVID Member Sites agree to ensure that each AVID classroom has adequate AVID curriculum materials. The use of the AVID Curriculum Libraries, which are part of the AVID Materials, will also be subject to the provisions of the AVID Center General Terms and Conditions. New sites that purchase the library will have access to the Digital Secondary Library for 2 years. Each site will have access to eight (8) licenses that they can assign. After the 2 years, sites can purchase the eight (8) licenses for an additional cost.
    13. Curriculum Shipment(s): If ordered on the Quote/Order or Subsequent Quote/Order, AVID Center will ship AVID Curriculum Libraries upon full execution of the AVID Center Products and Services Quote/Order or Subsequent Quote/Order, once materials are in stock, upon Client provision of purchase order or form of payment (unless indicated otherwise on the Quote/Order or Subsequent Quote/Order) and in accordance with the preferred shipping date requested by Client as indicated on the Agreement Request portal as the “Preferred Shipping Date.” Curriculum will be shipped to the address as provided by Client. Client confirms that this date and location reflect the best time and location for receipt of shipment. Client should allow a few weeks on either side of the preferred shipping date as unforeseen circumstances may occur in the supply chain. Please allow additional time if the preferred shipping date is within three to four (3–4) weeks of AVID Center’s receipt of a fully executed copy of the Quote/Order or Subsequent Quote/Order and purchase order or form of payment. The preferred shipping date is provided for Client’s convenience only. AVID Center’s collection and Client’s provision of such date does not constitute an affirmation of fact or promise, nor does it create an obligation of law or in equity on behalf of AVID Center if materials do not arrive within the given timeframe. Client agrees that AVID Center makes no remedial promise and does not expressly intend to create a warranty or guarantee for any loss or damage, whether material or immaterial, arising from the late or early shipment of materials. AVID Center will send curriculum via standard ground delivery service. Any request by Client to expedite shipping will be at the expense of Client and subject to availability of the item(s) ordered.

*Clients entering their first year of AVID implementation agree to attend AVID Summer Institute as the preferred option. For continued professional learning opportunities offered in the summer, clients in year two and beyond are encouraged to attend AVID Summer Institute and/or AVID Ignite.

AVID Elementary

AVID Elementary is for grades preK–6. By teaching and reinforcing academic behaviors and higher-level thinking at a young age, AVID Elementary teachers create a ripple effect in later grades and help close opportunity gaps before they begin. Elementary students develop the academic habits they will need to be successful in middle school, high school, and college, in an age-appropriate and challenging way. Students learn about organization, study skills, communication, and self-advocacy. AVID Elementary students take focused notes and answer and ask high-level questions that go beyond routine answers. The strong college and career readiness culture on an AVID Elementary campus encourages students to think about their college and career plans. Schools intentionally display college memorabilia, and teachers discuss how college is different than the K–12 educational experience. College and careers are no longer foreign concepts to students, and teachers provide the academic foundation students need in order to be on a path toward college and career success. Schools begin AVID Elementary by training teachers in the initial implementation grade level(s).

AVID Elementary Membership/Curriculum

“AVID Members” or “AVID Member Sites” are those school sites listed on a Quote/Order or Subsequent Quote/Order as implementing one or more AVID programs—Elementary or Combination (Elementary/Secondary). Annual membership runs concurrently with the Term of the Quote/Order or Subsequent Quote/Order.

    1. AVID College and Career Readiness Framework and Materials: Client is entitled to implement the applicable AVID program(s) only at the AVID Member Sites listed on the Quote/Order or Subsequent Quote/Order and to use the licensed AVID Trademarks, libraries, and student materials for the AVID Member Sites’ AVID College and Career Readiness System pursuant to the provisions of the AVID Center General Terms and Conditions and as described herein.
    2. AVID Center Support for Elementary: AVID Center agrees to provide support to Client for its Elementary AVID Member Sites through the District Director and in conjunction with AVID Center national and/or regional offices. Membership for Client and AVID Member Sites implementing the Elementary Program includes benefits and support from AVID Center’s national and/or regional offices, as well as enables access to AVID Center’s portfolio of additional paid products and services. This includes but is not limited to:
      • Access to training for the AVID Elementary Site Team(s) through AVID Summer Institute (“SI”) or AVID Ignite*;
      • Access to training for the District Director at AVID Summer Institute or AVID Ignite*;
      • Access to coaching visits for implementation guidance;
      • AVID Center technical assistance for the District Director;
      • Coordination with Client’s District Director to collect, report, and analyze data from AVID Member Sites;
      • Permission to use the AVID Trademarks as described in the AVID Center General Terms and Conditions;
      • AVID Elementary Weekly (web-based curriculum tools, such as news articles, infographics, videos, and images, that teach critical reading skills, based on critical reading strategies developed by AVID Center) for each AVID Member Site listed on the Quote/Order or Subsequent Quote/Order implementing AVID Elementary; and
      • Assistance in disseminating information about AVID to school sites interested in implementing AVID Elementary.
    3. AVID Reports: AVID Center agrees to provide Client with access to reports on AVID data collected by Client.
    4. Access to AVID Summer Institute/AVID Ignite*: AVID Center agrees to provide Client and its listed AVID Member Sites access to AVID Summer Institute and/or AVID Ignite*. Client and its listed AVID Member Sites may attend Communities of Practice at AVID Summer Institute or AVID Ignite*, including the implementation-level Communities of Practice appropriate for their level of implementation (i.e., Elementary). Planning districts and sites are restricted from attending any of the implementation-level Communities of Practice offered but can attend all other Communities of Practice offered for their program level.
    5. Licensing Benefits: Membership includes a license to use the AVID Trademarks to promote the AVID Member Sites’ implementation of the AVID College and Career Readiness Framework, to use and implement the AVID Methodologies, and to copy the student activity sheets from the AVID Materials for educational purposes relating to AVID, all pursuant to the provisions of the AVID Center General Terms and Conditions and as described herein. Licensing runs concurrently with the Term of the Quote/Order or Subsequent Quote/Order.
    6. Annual Membership/License Fee: Client agrees to pay AVID Center an annual membership/license fee based on the total number of AVID Member Sites in Client’s AVID program according to the pricing schedule set forth on the Quote/Order or Subsequent Quote/Order.
    7. AVID Elementary Methodology: AVID Elementary classrooms will embed the AVID Methodologies across the curriculum and school day as designated in the implementation resources. Client will not materially deviate from the AVID Methodologies without the prior written consent of the Chief Executive Officer of AVID Center.
    8. AVID Elementary Staff Training: Client agrees to provide, at its expense, ongoing training for all AVID Elementary administrators, classroom teachers, and staff through AVID professional learning.
    9. Site Teams at AVID Summer Institute/AVID Ignite*: AVID Center is committed to assisting Client with a successful implementation. In the initial year of implementation, Client agrees to enroll a minimum of four (4) participants into AVID Summer Institute/AVID Ignite* for each newly implementing Elementary site, unless AVID Center agrees to a lesser number on the Quote/Order or Subsequent Quote/Order. The AVID Elementary Site Team will include the site principal and classroom teachers from the initial implementation grade level. The AVID District Director attends at no additional cost and shall not be included in the minimum number of participants required per Site Team. If AVID Ignite* is taken instead of AVID Summer Institute, prices will be adjusted accordingly upon completion of the training event. Client will be invoiced for the greater of the number of participants from a site registered for the event or committed to on the Quote/Order or Subsequent Quote/Order. Client understands that travel, lodging, per diem costs, and any other costs are not included in the price of the participant registration.
    10. AVID Curriculum Library: The AVID teachers and students benefit from the classroom strategies and activities provided in the AVID Curriculum Library. The AVID Elementary Curriculum Library consists of a set of AVID publications and materials. To ensure proper implementation of AVID Elementary, Client agrees to purchase at least one (1) complete AVID Elementary Curriculum Package for each AVID Member Site newly implementing AVID Elementary, as listed on the Quote/Order or Subsequent Quote/Order. Curriculum Library prices are set forth on the Quote/Order or Subsequent Quote/Order, if ordered. Client shall be entitled to use the AVID Elementary Curriculum Package only at the AVID Member Sites for which the materials were originally purchased. The AVID Elementary Curriculum Package is not transferable. Client and its AVID Member Sites agree to ensure that each AVID classroom has adequate AVID materials. The use of the Curriculum Library, which is part of the AVID Materials, will also be subject to the provisions of the AVID Center General Terms and Conditions. New sites that purchase the library will have access to the Digital Elementary Library for 2 years. Each site will have access to four (4) licenses that they can assign. After the 2 years, sites can purchase the four (4) licenses for an additional cost.
    11. Curriculum Shipment(s): If ordered on the Quote/Order or Subsequent Quote/Order, AVID Center will ship AVID Curriculum Libraries upon full execution of the AVID Center Products and Services Quote/Order or Subsequent Quote/Order once materials are in stock, upon Client provision of purchase order or form of payment (unless indicated otherwise on the Quote/Order or Subsequent Quote/Order), and in accordance with the preferred shipping date requested by Client as indicated on the Agreement Request portal as the “Preferred Shipping Date.” Curriculum will be shipped to the address provided by Client. Client confirms that this date and location reflect the best time and location for receipt of shipment. Client should allow a few weeks on either side of the preferred shipping date as unforeseen circumstances may occur in the supply chain. Please allow additional time if the preferred shipping date is within three to four (3–4) weeks of AVID Center’s receipt of a fully executed copy of the Quote/Order or Subsequent Quote/Order and purchase order or form of payment. The preferred shipping date is provided for Client’s convenience only. AVID Center’s collection and Client’s provision of such date does not constitute an affirmation of fact or promise, nor does it create an obligation of law or in equity on behalf of AVID Center if materials do not arrive within the given time frame. Client agrees that AVID Center makes no remedial promise and does not expressly intend to create a warranty or guarantee for any loss or damage, whether material or immaterial, arising from the late or early shipment of materials. AVID Center will send curriculum via standard ground delivery service. Any request by Client to expedite shipping will be at the expense of Client and subject to availability of the item(s) ordered.

*Clients entering their first year of AVID implementation agree to attend AVID Summer Institute as the preferred option. For continued professional learning opportunities offered in the summer, clients in year two and beyond are encouraged to attend AVID Summer Institute and/or AVID Ignite.

AVID District Leadership (ADL) Training

AVID provides AVID District Leadership (ADL) training as part of the ADL fee. ADL training sessions are designed to prepare and support the AVID District Director (DD). The five sessions are taken in sequential order over a 2-year period either in person at various facilities throughout the country or as online/virtual training. (Client should periodically check my.avid.org for listings.) ADL training is for the designated district-level personnel (the AVID District Director) responsible for implementation and quality assurance of the district’s AVID College and Career Readiness System. ADL includes small-group trainings, which consist of modeling the AVID Methodologies; understanding the role and responsibilities of the District Director as a leader of the district’s AVID College and Career Readiness System and manager of AVID implementation; and learning about AVID’s online resources, data collection, certification, and continued professional learning. The District Director is to maintain a collection of artifacts for networking.

The ADL training schedule is split into 2 years as follows:

Training Level Time
Year 1: Summer Institute/
AVID Ignite* Session 1
3 days, summer
Session 2 2.5 days, fall
Session 3 2.5 days, spring
Year 2: Summer Institute/
AVID Ignite* Session 4
3 days, summer
Session 5 2 days, fall or spring
    1. AVID Summer Institute/AVID Ignite*: The District Director coordinates the facilitation of the district’s AVID Site Team meeting at both the AVID Summer Institute and/or AVID Ignite*. The District Director may attend any additional Summer Institutes or AVID Ignite* training other than when they attend for ADL Sessions 1 and 4 as part of their ongoing training; therefore, any such Summer Institute/AVID Ignite* registration fee for the District Director is included in the total ADL price.
    2. Materials: After attending Session 1, the District Director will be provided with a digital library of AVID Elementary and Secondary curriculum, materials, and supplemental materials needed for district support.
    3. AVID National Office and Regional Support: AVID Center will provide support from our national office and regional/state offices. This support will consist of phone calls, emails, and district visits at the discretion of AVID Center.

*Clients entering their first year of AVID implementation agree to attend AVID Summer Institute as the preferred option. For continued professional learning opportunities offered in the summer, clients in year two and beyond are encouraged to attend AVID Summer Institute and/or AVID Ignite.

AVID Professional Learning

IN-PERSON PROFESSIONAL LEARNING

AVID Summer Institute

AVID Summer Institute is a 3-day, high-touch, interactive community experience featuring a rigorous curriculum that promotes student achievement at the highest levels and lays out a pathway to student success. Based on the teacher-developed, classroom-proven AVID College and Career Readiness Framework, Summer Institute models AVID Professional Learning Practices, best-practice district/site leadership, and classroom instruction for teachers, administrators, academic counselors, career advisors, and anyone who wants to help students fulfill their potential and successfully prepare for college. Participants will become familiar with the AVID Methodologies and learn what to anticipate when a school focuses its instruction, systems, leadership, and culture to strategically improve the academic performance of all students. AVID resources that build on existing best practices are provided.

During Summer Institute, Site Teams will gather to set goals based on their site’s/district’s data and priorities using the Site Team Portal, a suite of resources designed to provide Site Teams with an intentional yearlong experience. Participants are also encouraged to attend General Session, where student and educator speakers provide motivation for the year to come.

Each Community of Practice (CoP) starts as a group with AVID facilitators. All participants will need access to a laptop, as all CoPs are facilitated through and have resources housed in an eLearning course.

AVID Path to Schoolwide

AVID Path to Schoolwide trainings are 2-day, 12-hour trainings offered regionally and within districts. AVID Path to Schoolwide trainings feature a rigorous curriculum that promotes student achievement at the highest levels and lays out a pathway to student success. Based on the teacher-developed, classroom-proven AVID College and Career Readiness Framework, Path to Schoolwide trainings model AVID Professional Learning Practices, best-practice district/site leadership, and classroom instruction for teachers, administrators, academic counselors, career advisors, and anyone who wants to help students fulfill their potential and successfully prepare for college. Participants will become familiar with the AVID Methodologies and learn what to anticipate when a school focuses its instruction, systems, leadership, and culture to strategically improve the academic performance of all students. AVID curriculum and resources are provided.

    1. Training Requirements: The coordination and funding for the training space is the sole responsibility of Client. Client will register its participants in AVID Center’s Event Management System.
    2. To ensure quality training, the training space should be arranged as described below:
    3. Each meeting room should be able to comfortably accommodate all participants with adequate seating and desk space. Client shall not allow the number of participants in any Community of Practice (CoP) to exceed the room capacity. Should registrations increase to a point at which, in AVID Center’s sole discretion, it becomes necessary to add a CoP, AVID Center shall notify Client and Client shall have the option to add the CoP or decrease their number of registrations in such CoP.
    4. To provide a quality presentation, the following pieces of equipment should be provided, set up, and tested for function prior to the start of the training:
      • LCD Projector and Screen
      • Sound System
      • Technology Support
      • Chart Paper and Easel
      • Laptop for Each Participant
      • Wi-Fi Connection
    5. All participants will need Wi-Fi access and a laptop, as all AVID Path to Schoolwide Communities of Practice are facilitated through and have resources housed in an eLearning course.

VIRTUAL PROFESSIONAL LEARNING

AVID Ignite*

As the next evolution of AVID DigitalXP, AVID Ignite* is a virtual or hybrid summer professional learning event. It combines best-in-class, focused virtual learning with resources for virtual or on-site planning and inspiration so that educators can start the school year ready to collectively implement best instructional practices that prepare every student to live a life of possibility.

AVID Ignite* enables AVID members to combine the flexibility and efficiency of virtual learning with the inspiration, energy, and momentum that results when educators from a district or site gather together to celebrate successes and collaboratively develop AVID implementation plans for the school year ahead.

Participants can choose from 34 virtual Communities of Practice on nationally scheduled dates and can hold their planning and inspiration activities on-site or virtually during those scheduled dates, or on other dates of their choice.

    1. Materials: All Community of Practice resources, along with guides and materials to support the design and execution of planning and inspirational sessions for the next school year, are provided digitally.

AVID ElevateXP

AVID ElevateXP is a differentiated, digital professional learning experience designed to empower all elementary through higher education educators to create an engaging community of learners by preparing them to scaffold student success with rigorous content in a blended learning environment. AVID ElevateXP offers learning experiences to help educators gain new teaching strategies, tools, resources, and support that amplify best practices. Each session comprises four 3-hour modules, for 12 hours of learning, and modules may be scheduled consecutively, days apart, or weeks apart. Participants are able to stay connected through synchronous and asynchronous opportunities.

*Clients entering their first year of AVID implementation agree to attend AVID Summer Institute as the preferred option. For continued professional learning opportunities offered in the summer, clients in year two and beyond are encouraged to attend AVID Summer Institute and/or AVID Ignite.

AVID Excel Participation

AVID Excel is a middle school program designed to increase the college readiness of designated English Language Learner (ELL) students. The goal of AVID Excel is to change the trajectory of long-term English language learners by accelerating language acquisition, developing literacy, and placing AVID Excel students on a path to high school AVID and college preparatory coursework.

    1. AVID Excel Participation: By signing the Quote/Order or Subsequent Quote/Order and paying the associated Participation fee for each participating site and a one-time curriculum fee per site, Client and their school sites listed in the Quote/Order or Subsequent Quote/Order will be considered AVID Excel “Participant(s).” Participation runs concurrently with the Term of the Quote/Order or Subsequent Quote/Order.
    2. AVID College and Career Readiness Framework and Materials: Participation entitles Client to implement AVID Excel only at the Participant school sites listed in the Quote/Order or Subsequent Quote/Order and to use the licensed AVID Trademarks, copyrights, and other intellectual property strictly for Client’s AVID Excel participation pursuant to the provisions of the AVID Center General Terms and Conditions and as described herein.
    3. AVID Center Support: AVID Center agrees to provide support to Client through AVID Center’s national and/or regional offices. Participation includes support from AVID Center’s national office in the following ways:
      • Access to resources, including but not limited to recruiting documents, coaching materials, and training modules;
      • Access to updates of curriculum and other resources;
      • Access to phone and email support tailored to AVID Excel;
      • Coordination with Client to collect, report, and analyze data from participant schools;
      • Access to ongoing AVID Excel development through various professional learning sessions and workshops;
      • Permission/license to use the AVID Trademarks and other intellectual property as described in the AVID Center General Terms and Conditions; and
      • Access to the resources available through the password-protected MyAVID portal website.
    4. Licensing Benefits: Participation includes a license to use the AVID Trademarks to promote Client’s implementation of AVID Excel, to use and implement the AVID Methodologies, and to copy the student activity sheets from the AVID Materials at the school sites listed as Participants (sites purchasing Participation fee) in the Quote/Order or Subsequent Quote/Order for educational purposes relating to AVID, all pursuant to the provisions of the AVID Center General Terms and Conditions and as described herein. Licensing runs concurrently with the Term of the Quote/Order or Subsequent Quote/Order.
    5. Annual Participation/License Fee: Client agrees to pay AVID Center an annual Participation fee for each participant site according to the pricing schedule set forth in the Quote/Order or Subsequent Quote/Order.
    6. AVID Methodologies: Client agrees to implement AVID Excel according to AVID guidelines and teaching methodologies (collectively “AVID Methodologies”) set forth in the AVID publications, guidebooks, and materials (collectively “AVID Materials”) or otherwise established by AVID Center, as the same may be modified and/or updated by AVID Center from time to time at AVID Center’s discretion. Client will not materially deviate from the AVID Methodologies without the prior written consent of the Chief Executive Officer of AVID Center. Client is responsible for each of its school site’s compliance with the AVID Center General Terms and Conditions and the additional terms described herein.
    7. Student Selection: Client agrees to select students for AVID Excel in accordance with the selection criteria established in the AVID Excel recruiting process. Student selection criteria may be modified and/or updated by AVID Center from time to time at AVID Center’s sole discretion.
    8. AVID Excel District Lead: To effectively disseminate and build a strong district AVID Excel program, AVID Center coordinates professional learning and networking with AVID District Directors who are serving as the AVID Excel District Lead. The primary role of the District Director is to coordinate support for AVID Excel within Client’s school system. These individuals accept responsibility for ensuring the implementation of the AVID Excel program components according to the AVID Methodologies and for facilitating the development of site conditions that ensure effective AVID Excel participation. The AVID District Director who is overseeing AVID Excel is required to be present at both the Professional Learning and Coaching Sessions for Years 1 and 2.
    9. District Virtual Professional Learning and Coaching Sessions: Client agrees to purchase and participate in virtual professional learning and coaching sessions. AVID Excel coaches or regional program support staff will meet regularly with the building administrators, the AVID District Director, and AVID Excel teachers to discuss progress and provide support needed by the site.
    10. AVID Summer Institute/AVID Ignite*: Client agrees to register for and attend an AVID Summer Institute or AVID Ignite* training in the first year of participation for the AVID Excel District Lead in addition to a Site Team with a minimum of six (6) members per Participant site. The Site Team will include AVID Excel teachers, a building administrator(s), and four (4) AVID Excel content-area teachers. In Years 2 and 3 of participation, the AVID Excel District Lead is required to attend, in addition to a Site Team with a minimum of two (2) members, including the AVID Excel site administrator and AVID Excel teacher, unless there are multiple AVID Excel teachers, in which case all must attend. The AVID District Director attends at no additional cost and shall not be included in the minimum number of participants required per Site Team.
    11. AVID Excel Curriculum Set(s): Client agrees to purchase at least one (1) complete AVID Excel Curriculum Set for each site in their initial year of participation in AVID Excel and one (1) complete AVID Excel Curriculum Set for the district office. Participant sites in their second year and beyond will continue to have access to the AVID Excel Curriculum materials electronically throughout their participation. AVID Excel Curriculum Set prices are set forth in the Quote/Order or Subsequent Quote/Order. Client shall be entitled to use AVID Excel Curriculum Sets only at the specific school sites listed in the Quote/Order or Subsequent Quote/Order for which the materials were originally purchased. AVID Excel Curriculum Sets are not transferable. Client and its individual AVID school sites agree to ensure that each AVID Excel classroom has adequate AVID Excel curriculum materials. The use of the AVID Excel Curriculum Sets, which are part of the AVID Materials, will also be subject to the provisions of the AVID Center General Terms and Conditions.
    12. Curriculum Shipment: AVID Center will ship AVID Excel Curriculum Libraries upon full execution of the Quote/Order or Subsequent Quote/Order, once materials are in stock, upon Client provision of purchase order or form of payment (unless indicated otherwise on the Quote/Order or Subsequent Quote/Order) and in accordance with the preferred shipping date requested by Client as indicated on the Agreement Request portal as the “Preferred Shipping Date.” Client confirms that this date reflects the best time for receipt of shipment. Client should allow a few weeks on either side of the preferred shipping date as unforeseen circumstances may occur in the supply chain. Please allow additional time if the preferred shipping date is within three to four (3–4) weeks of AVID Center’s receipt of a fully executed copy of Quote/Order or Subsequent Quote/Order. The preferred shipping date is provided for Client’s convenience only. AVID Center’s collection and Client’s provision of such date does not constitute an affirmation of fact or promise, nor does it create an obligation of law or in equity on behalf of AVID Center if materials do not arrive within the given time frame. Client agrees that AVID Center makes no remedial promise and does not expressly intend to create a warranty or guarantee for any loss or damage, whether material or immaterial, arising from the late or early shipment of materials. AVID Center will send curriculum via standard ground delivery service. Any request by Client to expedite shipping will be at the expense of Client and subject to availability of the item(s) ordered.

*Clients entering their first year of AVID implementation agree to attend AVID Summer Institute as the preferred option. For continued professional learning opportunities offered in the summer, clients in year two and beyond are encouraged to attend AVID Summer Institute and/or AVID Ignite.

AVID Virtual Resources

AVID Weekly: Literacy Connections Schoolwide and AVID Elementary Weekly: Literacy Connections Schoolwide:

AVID Weekly: Literacy Connections Schoolwide and AVID Elementary Weekly: Literacy Connections Schoolwide provide teachers with ready-to-go lessons that bring disciplinary literacy to life in every classroom, so every student can be college-, career-, and life-ready. Flexible critical reading lessons apply across all content areas and support college and career readiness, career and technical education (CTE), and social and emotional learning (SEL) goals. Texts, including infographics, images, and videos, from sources such as National Geographic, Highlights for Children, Inc., and The Associated Press, engage students in relevant topics, helping them to make connections between prior knowledge and current learning. Readability levels help support the right level of rigor for each student, and AVID’s WICOR methodology weaves Writing, Inquiry, Collaboration, Organization, and Reading together to foster critical thinking and deeper learning.

AVID STEM Connections

AVID STEM Connections provides equitable access to STEM experiences, makes STEM learning meaningful and fun, and fosters critical future-ready skill development for K–12 students. The cross-disciplinary, standards-aligned approach gives students the opportunity to innovate solutions to real-world problems through design thinking and introduces STEM career awareness. Scaffolded, easy-to-use lesson plans are provided for teachers who are new to STEM as well as experienced STEM educators. AVID’s foundational WICOR strategies and social and emotional learning are integrated throughout the lessons.

AVID Summer Bridge Participation

AVID Math and Science Summer Bridge Program (Summer Bridge) is a set of four curriculum programs designed to increase students’ math and science knowledge and skills. Math and Science Summer Bridge programs offer high-engagement math and science content designed to accelerate learning by enhancing students’ critical thinking, reasoning, and problem-solving skills through interactive and collaborative lessons and activities.

    1. AVID English Language Development (ELD) Summer Bridge Program: AVID’s ELD Summer Bridge includes two 10-day sessions (4 hours per day) with lesson plans, presentation decks, and handouts for each day. This offering provides middle and high school English language learners with an opportunity to engage in interactive and fun lessons that focus on academic language acquisition, community building, and school connectivity.
    2. AVID Summer Bridge Participation: By signing the contract and paying the associated Participation fee, Client will be considered an AVID Summer Bridge “Participant” in the specific Summer Bridge programs listed on the Quote/Order or Subsequent Quote/Order. Participation runs concurrently with the Term of the Quote/Order or Subsequent Quote/Order. Participation in the Summer Bridge program requires Client to have either a New Implemented AVID Member Site or an Existing AVID Member Site in the concurrent school year.
    3. AVID College and Career Readiness Framework and Materials: Participation entitles Client to implement only the Summer Bridge program(s) listed on the Quote/Order or Subsequent Quote/Order and to use the licensed AVID Trademarks, copyrights, and other intellectual property strictly for Client’s Summer Bridge implementation pursuant to the provisions of the AVID Center General Terms and Conditions and as described herein.
    4. AVID Center Support: AVID Center agrees to provide support to Client through AVID Center’s national and/or regional offices. Participation includes support from AVID Center’s national office in the following ways:
      • Access to on-demand training modules for teachers (ELD Summer Bridge also includes one live session experience);
      • Curriculum guide with all lessons and activities for teachers and online access through the MyAVID website for all handouts and student interactive notebooks (ELD provides handouts/resources for each day in place of a curriculum guide);
      • Access to phone and email support tailored to Summer Bridge;
      • Coordination with Client to collect, report, and analyze data from participating schools; and
      • Permission/license to use the AVID Trademarks and other intellectual property as described in the AVID Center General Terms and Conditions.
    5. Licensing Benefits: Participation includes a license to use the AVID Trademarks to promote Client’s implementation of Summer Bridge, to use and implement the AVID Methodologies, and to copy the student interactive notebooks (if applicable) from the AVID Materials for the Summer Bridge program(s) listed as implementing on the Quote/Order or Subsequent Quote/Order for educational purposes relating to AVID, all pursuant to the provisions of the AVID Center General Terms and Conditions and as described herein. Licensing runs concurrently with the Term of the Quote/Order or Subsequent Quote/Order.
    6. Annual Participation/License Fee: Client agrees to pay AVID Center a Participation fee according to the pricing schedule set forth on the Quote/Order or Subsequent Quote/Order.
    7. AVID Methodologies: Client agrees to implement Summer Bridge according to AVID guidelines and teaching methodologies (collectively “AVID Methodologies”) set forth in the AVID publications, guidebooks, and materials (collectively “AVID Materials”) or otherwise established by AVID Center, as the same may be modified and/or updated by AVID Center from time to time at AVID Center’s discretion. Client will not materially deviate from the AVID Methodologies without the prior written consent of the Chief Executive Officer of AVID Center. Client is responsible for each of its school site’s compliance with the AVID Center General Terms and Conditions and the additional terms described herein.
    8. Support Person: In order to build a strong district Summer Bridge program, AVID Center networks with district leaders known as AVID Summer Bridge Support Persons (“Support Person”). The primary role of the Support Person is to coordinate support for Summer Bridge within Client’s school system. These individuals accept responsibility for ensuring the implementation of the Summer Bridge program components according to the AVID Methodologies and for facilitating the development of site conditions that ensure effective Summer Bridge implementation. Client agrees to maintain, at its expense, at least one (1) Support Person.
    9. Teacher Training: Client agrees to receive online training for the new Summer Bridge teachers and district Support Person during the planning period prior to the program implementation. The trainings are organized into asynchronous on-demand modules for teachers, one for each specific Summer Bridge program. English Language Development Summer Bridge offers one live session module in addition to one asynchronous on-demand module.
    10. AVID English Language Development (ELD) Summer Bridge Program Materials: Client will receive the requisite materials—daily lesson plans, presentation decks (PowerPoint and Google Slides), and digital handouts.
    11. AVID Math and Science Summer Bridge Program Curriculum Set(s): Client will purchase one (1) Curriculum Set (curriculum guide, student interactive notebook, and training module) for each new teacher of a Math or Science Summer Bridge program listed on the Quote/Order or Subsequent Quote/Order prior to each Client’s initial implementation of Summer Bridge. Client has the option to purchase Curriculum Guides for returning teachers of Math or Science Summer Bridge programs previously implemented, as listed on the Quote/Order or Subsequent Quote/Order. Client shall be entitled to use AVID Math and Science Summer Bridge Curriculum Sets only for the Summer Bridge programs listed on the Quote/Order or Subsequent Quote/Order for which the materials were originally designed. Client must first seek and obtain written permission from AVID Center for additional use of the Summer Bridge Curriculum beyond its original intended purpose. Summer Bridge Curriculum Sets are not transferable. Client and its individual AVID school sites agree to ensure that each Summer Bridge classroom has adequate Summer Bridge curriculum materials. The use of the Summer Bridge Curriculum Sets, which are part of the AVID Materials, will also be subject to the provisions in the AVID Center General Terms and Conditions.
    12. Student Interactive Notebooks for Math and Science Summer Bridge: Students participating in Math and Science Summer Bridge will use student interactive notebooks to record and collect their individual work. Client may purchase additional interactive notebooks not provided in the Summer Bridge Program Curriculum Set from AVID Center or print and bind the notebooks from the materials available through online access to the MyAVID website for districts implementing Summer Bridge.
    13. Curriculum Shipment for Math and Science Summer Bridge: AVID Center will ship curriculum upon full execution of the Quote/Order or Subsequent Quote/Order, once materials are in stock, upon Client provision of purchase order or form of payment (unless indicated otherwise on the Quote/Order or Subsequent Quote/Order). Client agrees that AVID Center makes no remedial promise and does not expressly intend to create a warranty or guarantee for any loss or damage, whether material or immaterial, arising from the late or early shipment of materials. AVID Center will send curriculum via standard ground delivery service. Any request by Client to expedite shipping will be at the expense of Client and subject to availability of the item(s) ordered.
    14. Data Collection: Client will provide data on student enrollment as described below:
      • Number of student enrollments in each Summer Bridge program listed on the Quote/Order or Subsequent Quote/Order; and
      • Number of schools participating in Summer Bridge.

Leading Change for Educational Equity (LCEE) and LCEE 2

Leading Change for Educational Equity (LCEE) is a 2-day face-to-face, 12-hour training or four digital 3-hour modules. The training is offered regionally and within districts for teams of three or more members of district- and school-based leadership; it focuses on creating a strong infrastructure to support education equity for all students. Participants will explore a defined leadership theory of action that addresses educator beliefs and behaviors, identifies campus-wide conditions, and supports AVID Schoolwide implementation and sustainability to ensure college and career readiness for all. Participants will return to their schools equipped with a systemic approach to identify specific strategies to accomplish, anticipate, and troubleshoot potential obstacles and barriers and implement lasting change to provide equitable opportunities for all students.

There are four 6-hour follow-up LCEE 2 trainings (Leadership, Culture, Systems, and Instruction) that provide school teams the opportunity to dive deeper into exploring the implementation of the AVID Schoolwide Domains to produce sustainability for their AVID College and Career Readiness System.

    1. Training Requirements: The coordination and funding for the training space is the sole responsibility of Client.
      • To ensure quality training, the training space should be arranged as described below:
      • There are to be no more than the contracted number of participants. Adding more participants will incur additional costs and will require a request in writing and an Amendment to the contract. Each meeting room should be able to comfortably accommodate all participants with adequate seating and desk space.
      • To provide a quality presentation, the following pieces of equipment should be provided, set up, and tested for function prior to the start of the training:
      • LCD Projector and Screen
      • Sound System
      • Technology Support
      • Chart Paper and Easel
      • Computer for Each Participant
      • Wi-Fi Connection
      • All participants will need Wi-Fi access and a laptop as LCEE trainings are facilitated through and have resources housed in an eLearning course.
    1. Price and Payment Terms: Client agrees to pay AVID Center the greater of:
      • The sum of the items specified on the Quote/Order or Subsequent Quote/Order (“Minimum Contract Fee”); or
      • The sum of the fee corresponding to each Community of Practice (“CoP”) specified on the Quote/Order or Subsequent Quote/Order, based upon the number of registrations in AVID Center’s Event Management System as of the first date of such CoP; or
      • The sum of the fee corresponding to each CoP specified on the Quote/Order or Subsequent Quote/Order, based upon the actual number of participants who received training as evidenced by the attendance roster maintained by the AVID-trained facilitator.
      • The parties agree to confer in good faith should any dispute arise regarding the count of the actual number of participants. The selection and number of trainers is at the sole discretion of AVID Center.
      • Client agrees to pay AVID Center for training costs according to the terms of the AVID Center General Terms and Conditions and as described herein. AVID Center will invoice Client after the training has taken place. Payment is due within thirty (30) days from receipt of invoice.
    1. General Provisions:
      • Cancellation Clause: Client agrees to notify AVID Center as soon as practicable of its decision to cancel any training on the Quote/Order or Subsequent Quote/Order. Client will incur an amount equal to 25% of the Minimum Contract Fee as liquidated damages, and not as a penalty, if Client’s notice of cancellation is delivered less than four (4) weeks prior to the first date of training. Additional details on cancellations of other AVID Products and Services are set forth in AVID Center’s Rest Assured Policy, which may be viewed at https://explore.avid.org/rest-assured-policy. AVID Center reserves the right to cancel any training at any time for any reason, including but not limited to low enrollment or unavailability of trainer(s), upon reasonable prior written notice, without liability to Client.
      • Client Representation: Client represents that only AVID Member or Planning Sites listed in the Quote/Order or Subsequent Quote/Order will be allowed to attend the event.

AVID Pre-College and Postsecondary Support

The professional learning and resource support for pre-college and postsecondary programs.

    1. AVID Pre-College and Postsecondary Professional Service: The collection of AVID services and products includes access to the AVID postsecondary materials and methodologies. Such access is given to the school, district, or postsecondary institution (Institution) listed on the Quote/Order or Subsequent Quote/Order as purchasing AVID Pre-College and Postsecondary Professional Service. Annual Service runs concurrently with the Term of the Quote/Order or Subsequent Quote/Order. AVID Center agrees to provide support through AVID Center’s offices. Support available from AVID Center’s offices includes:
      • Professional Learning provided through virtual Professional Learning Days and through AVID Summer Institute, AVID Ignite, AVID ElevateXP, and AVID Path to Schoolwide;
      • AVID Weekly publication and access to the resources available through the password-protected MyAVID portal website; and
      • Assistance in identifying and establishing articulation with area districts and colleges.
    2. AVID Professional Learning and Materials: Institution is eligible to use the licensed AVID Trademarks, libraries, and materials for the institution pursuant to the provisions of the AVID Center General Terms and Conditions and as described herein.
    3. AVID Summer Institute/AVID Ignite and AVID ElevateXP/AVID Path to Schoolwide: Institution may attend/register for AVID Summer Institute, AVID Ignite, AVID ElevateXP, or AVID Path to Schoolwide Communities of Practice.
    4. Licensing Benefits: AVID Pre-College and Postsecondary Professional Service includes a license to use the AVID Trademarks to promote AVID support and to use AVID Materials at Institution for educational purposes relating to students’ success, all pursuant to the provisions of the AVID Center General Terms and Conditions and as described herein. Licensing runs concurrently with the Term of the Quote/Order or Subsequent Quote/Order.

Supplemental Coaching

On-site support or coaching provided by AVID Center personnel. The number of days to be provided is the quantity listed on the appropriate Quote/Order or Subsequent Quote/Order. The date(s) of the on-site work shall be mutually agreed upon by AVID Center and the district/school. The content will vary slightly based on the needs of the district/site.

Planning Sites

    1. Definition: A Planning Site is a school site that is planning to offer AVID in one or more sites in future school years but is not an AVID Member Site during the Term.
    2. Restrictions: A Planning Site has very limited and discretionary access to benefits of membership, mostly in the area of support by AVID staff to partner with Planning Site stakeholders to set up launch of full AVID implementation in Planning Site(s). All staff from Planning Sites are restricted from attending any of the implementation-level Communities of Practice offered at AVID professional learning events, but may attend other Communities of Practice offered for their program level.
    3. Planning Sites: The school sites that have planning ordered on the Quote/Order or Subsequent Quote/Order will plan during the Term to implement the particular program listed in the following school year.

Speaking Engagement

    1. Training Specifications: The coordination and funding for the training space is the sole responsibility of Client. To ensure quality training, the training space should be arranged as follows. Each meeting room should be able to comfortably accommodate all participants with adequate seating. To provide a quality presentation, the following pieces of equipment should be provided, set up, and tested for function prior to the start of the training:
      • LCD Projector
      • Chart Paper and Easel
      • Other equipment/materials required by the Trainer as per agreement with Client, provided in writing at least three (3) weeks before training.
    2. Fee and Payment: Client agrees to pay AVID Center for the Speaking Engagement according to the Quote/Order or Subsequent Quote/Order. AVID Center will invoice Client after the training has taken place and payment shall be made within thirty (30) days from receipt of invoice.
    3. Cancellation Clause: If this training is canceled by Client after execution of the agreement, the liquidated damages owed to AVID Center will be 25% of the contract fee listed in the Quote/Order or Subsequent Quote/Order.